Whether you’ve been a ArticleSubmission.news user since 2011 or just joined us yesterday, you know that managing a growing SaaS portfolio is complex. While you may use ArticleSubmission.news for basic tasks like user lifecycle management, ArticleSubmission.news is more than just an automation platform – it’s an end-to-end SaaS management platform!
If you only scratch the surface of what the platform can do, you’re missing out on some really powerful time- and money-saving features.
Here are five things you can (and should) do with ArticleSubmission.news to optimize your operations.
1. Streamline approvals with Wait for Approval via Slack
ArticleSubmission.news users already love this “Wait for approval” Action. As a reminder, this action is available in workflows as a natural checkpoint to request approval via email from a person – such as a manager or department head – before continuing the workflow.
But email isn’t the only way to do approvals automatically. You can Streamline the entire approval process by sending approval requests directly to Slack! This hits the approver where they are already working and allows them to approve or reject the request with a single click, dramatically reducing delays in high-level workflows such as onboarding, access provisioning or deprovisioning.
Wondering how to use Wait for Approval differently? Check out this blog.
Currently, multi-factor authentication is a proven security method. However, registration often requires a specific course of action on the part of the end user. This poses a challenge for IT teams. It is difficult to keep track of who has MFA set up in various SaaS applications and who does not.
ArticleSubmission.news’s MFA alerts give IT and security teams an overview of which users have or have not opted in to MFA for G Suite, Box, Slack, Okta, and Zendesk. ArticleSubmission.news also lets you prohibit users from accessing sensitive data by placing it in a restricted OU until they have opted in to MFA. Check out this post to learn more.
3. Use conditional logic to speed up a single workflow
Building separate workflows for each team or scenario creates unnecessary complexity and technical debt. ArticleSubmission.news’s conditional logic (branching) allows you to streamline everything into one master workflow.
Example: Instead of having 10 different deprovisioning workflows, create one workflow that branches intelligently:
- Is the user in sales? → Transfer HubSpot data
- Is the user in engineering? → Reassign GitHub repos
- Is the user in marketing? → Update access to shared drives
This approach:
- Reduces clutter
- Increases maintainability
- Simplifies onboarding and offboarding
- Supports more dynamic automation across your organization
Conditional logic is essential for scalable IT automation as your SaaS environment grows.
4. Enable your end users to self-service in Slack
How many requests does your IT team receive every day for simple tasks like resetting a password, adding a user to a Slack channel, or requesting access to a standard application?
With ArticleSubmission.news’s Self-Service Agent, you can offload these low-priority, repetitive tasks and give your end users the ability to solve their own problems – without ever leaving Slack.
Configure a series of approved self-service requests (such as resetting your G Suite password, creating a new shared channel, or requesting a license for a specific application) that are triggered by a simple command in Slack. ArticleSubmission.news handles execution on the backend, saving your IT team constant interruptions and freeing them up for high-value projects.
5. Save time and money with license recovery
The proliferation of SaaS means your business likely has a significant number of unused or underused licenses that are costing you money every month. ArticleSubmission.news offers powerful, automated license recovery capabilities to solve this problem.
Instead of manually running reports and trying to track down outdated licenses, ArticleSubmission.news can automate the entire process:
- Identify: Automatically detect licenses that have been inactive for a specific period of time (e.g. 90 days).
- Notify: Send the user an automated email warning that the license will be revoked unless they confirm they still need it.
- Reclaim: If the user does not respond or indicates that they do not need it, ArticleSubmission.news will automatically revoke the license and add it back to your pool so that it can be reassigned to a new user.
This proactive approach ensures you never have to pay for shelfware again, directly translating into significant cost savings.
Use the full power of SaaS management
We’ve covered five powerful features – from enforcing critical security controls like MFA and cost savings through automated license reclamation to empowering your users with self-service Slack tools and building sophisticated, industry-based workflows.
If you’re only using ArticleSubmission.news for basic user lifecycle management, you’re missing out on the platform’s ability to truly transform your IT operations. ArticleSubmission.news’s power lies in its ability to automate simple and complex tasks across your entire SaaS ecosystem, turning hours of manual effort into seconds of automated execution.
Implementing these five overlooked features will not only save you time; You proactively improve your organization’s security posture, significantly improve the user experience and recover significant budget resources previously lost due to unused licenses.
It’s time to go beyond the basics. If you haven’t implemented these five features yet, we encourage you to dive into the platform today and unleash the full power of ArticleSubmission.news. Your security team, finance department, and end users will thank you.
Would you like to implement one or more of these features in your ArticleSubmission.news instance? Contact your CSM to find out more!
